MeetingPlanner Room Scheduling Solutions Tour

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How to Schedule a Basic Meeting

#1 Microsoft Outlook, web and mobile device scheduling solution on the market.  Easily search for and schedule conference rooms, temporary office space, equipment, catering and services with MeetingPlanner.

  • Schedule conference rooms, offices, services & equipment
  • View conference room, equipment & services availability
  • 100% support for Outlook delegates
  • Drag & drop change and meeting conflict management
  • Automatic notification & work work generation
  • Book other resources such as parking spaces, lab equipment, fleet cars &  much more...

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How to Schedule a Complex Meeting

Complex meetings and events are easily scheduled with MeetingPlanner.  Recurring meetings, large events with multiple rooms and equipment or video conferencing can be scheduled easily in Outlook or the web.
 
  • Recurring meetings with automatic conflict resolution
  • Automatic buffers & notification
  • Video conference
  • Multiple sites & combination rooms
  • Rooms, service & multiple resources
  • Internal & External Catering
  • Security & Reception Scheduling
  • Temporary Office Space
  • Parking & Visitor Management

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How to Schedule a Recurring Meeting

Scheduling recurring meetings can be time consuming and difficult.  Many times, these meetings create potential double booking conflicts for future reservations.  MeetingPlanner makes recurring reservation scheduling easy for rooms, equipment, catering and services with automatic conflict management!

  • Rooms, equipment, services & catering recurring reservations
  • Edit or delete the series or each individual occurrence
  • Automatic alternate room bookings for occurrence conflict dates
  • Reservation horizon business rules - no more infinite recurring room reservations!
  • Outlook & web recurring meetings

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How to Schedule a Video Conference

Easily find and book video conference enabled conference rooms and portable  video conference equipment in Microsoft Outlook or on the web.  Schedule rooms and end points in multiple offices for single or recurring video conference meetings.  Audio conference options to include managed 1-800 numbers, passwords and access all in Microsoft Outlook.
 
  • Notification work flow for new, changed & cancelled VTC reservations
  • Tandberg TMS integration
  • Cisco MeetingPlace integration
  • Equipment inventory management & tracking
  • Audio conference & MeetMe Lines

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Centralized Scheduling

For many organizations, centralized scheduling and room reservation management is critical.  Scheduling teams, receptionist and room owners need instant visibility to resource availability and tools to quickly approve, deny or modify a room reservation requests.  Powerful web and Outlook scheduling makes new reservations and managing existing meetings efficient and easy.  

  • Centralized scheduling console
  • Automatic Outlook import & notification
  • Delegate scheduling
  • Approve, deny & modify requests
  • Permission based management
  • Mobile device scheduling
  • Drag & Drop change management

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Administration

MeetingPlanner simplifies ongoing conference room, equipment and other resource administration.  MeetingPlanner offers an easy to use web interface for management tasks like adding a room, office, equipment, vendor or service.  Setting business rules and more with permission based access means you are not required to be a developer, Exchange Administrator or DBA.

  • Web based administration
  • Access for facilities, equipment, catering & other support teams
  • Add, delete & modify resources
  • Active Directory Synch & single sign on
  • Room & equipment out of service options
  • Room, equipment & reservation import
  • Powerful and custom reporting options

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MeetingPlanner Touch

Digital signage options for the iPad and other interactive touch screen devices from EmergingSoft. Now you can view room schedules, check in and instantly schedule meetings right from the conference room or office Learn more