Room Booking Made Easy!

Book Rooms with MeetingPlanner to improve efficiency, increase productivity and reduce costs

Easy booking of conference rooms, equipment, services, catering and other resources in Microsoft Outlook, mobile device, digital signage or the web with MeetingPlanner.

Finding and booking a conference room can be time consuming and inefficient with Microsoft Exchange or a third party web tool.  Room booking can be resource intensive and a support burden, especially when bookings are changed often or cancelled.   How do you keep users, booked resources and rooms in synch when a booking is moved?  What happens if the booking is cancelled?  

MeetingPlanner takes the worry out of booking rooms, services and resources by synchronizing all components of a booked meeting with one, powerful scheduling tool in Microsoft Outlook, the web or mobile device.  MeetingPlanner automates changes, conflict management, notification and cancellations for all rooms, equipment, services, catering and other resource bookings.

Book Catering

  • Easily create and manage full service menus
  • Create food and service categories
  • Track quantity and pricing
  • Link to external catering sites or preferred vendors
  • Enforce catering order cutoff times
  • Automate custom notification and work orders
  • Immediate notification for cancelled bookings or altered orders
  • Orders with or without
  • Track orders and billing

 

 

 

Book Equipment

  • Manage and schedule portable AV, video conference and other equipment in Microsoft Outlook or the web
  • Track inventory levels
  • Automated delivery to rooms, offices or trigger pick up
  • Share equipment across offices or buildings
  • Check in, check out and overdue visibility
  • Book and track other resources like parking, tables, chairs, training equipment and fleet cars
  • Equipment utilization tracking, trending and reporting

Book Facilities

  • Search for rooms with all or identified room set up options
  • Descriptions and images of room set up options
  • Automated buffer before and after room reservation for facility staff set up and break down
  • Set cutoff times for set up requests
  • Automatic notification for requests, changes and cancellations
  • Real time visibility to all work orders (computer or iPad)
  • Automated reporting and work flow